EVENT PROJECT MANAGER (CONTRACT) - Dallas, TX

 

POSITION SUMMARY: The Meeting Planner is responsible for all facets of the planning and on-site duties for assigned client meetings. These duties include, but are not limited to, budget management, strategic planning, third-party relationships and oversight of on-site execution teams.

 

Position Responsibilities:

• Serve as point of contact to our clients, hotels, travel agencies, ground transportation companies and other related party vendors for assigned projects.

• Consult with client(s) to identify goals and vision, establish direction and facilitate problem solving and overall event design.

• Oversee and manage meeting and event budgets.

• Travel to domestic and international locations to execute meetings and events.  

• Design and manage event registration websites and RSVP lists

• Manage site selection process using Cvent.

• Negotiate contracts with various hotels, vendors and clients

• Audio Visual Coordination

• F&B Management

• Vendor selection

• Management of travel and transportation logistics

• Create, maintain and manage detailed budgets

• Post event review with clients

• Resolving client issues as needed

• Manage and maintain vendor and client relationships

• Update job knowledge by participating in professional organizations

• Travel – average of 25% annually

• Other duties as needed

Skills/Qualifications:

• Remarkable ability to multitask is a MUST

• Good work ethic

• Diplomatic and discrete

• Creative and have the ability to think outside the box

• Team player

• Well groomed

• Self-motivated

• Patient and flexible attitude

• Extreme attention to detail

• Interpersonal and leadership skills

• Write routine reports and correspondence

• Speaking and presentation skills

• Proficiency in MS Excel & Word as well as Google Docs & Sheets

• Prior experience in managing large-scale meetings is preferred

• Prior experience working with RFP and/or Registration websites

• CMP or CMM Preferred

• BS or BA degree preferred

• Highly ethical and of good character

• Must have a valid passport

• On-site management usually requires long periods of standing and extended work hours. 
   

SALARY: Commensurate with experience. Interested candidates should include a cover letter highlighting your experience in meeting and event management (examples are encouraged). 

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